Managing board documents can be a challenge, particularly when information is distributed or shared between multiple platforms and devices. If board members are able to access a digital platform for managing boards they can access their documents on any device and in real-time. They can work together on the document within committees as well as in workrooms. They can make notes, exchange information with others, and monitor the progress of projects. All this while making sure that the latest version is utilized at meetings. This helps boards to make more informed decisions and keeps members engaged between meetings.
Board portals allow meeting organizers and directors to send the meeting materials agendas, agendas, as well as other documents in a safe way prior to the scheduled meeting. This makes it unnecessary for directors to print or email long outdated documents that are difficult to find within their inboxes. During the meeting, board directors can view and access information linked to an agenda item on their desktop or tablet phone.
As a bonus, these board materials can be saved in a single easy-to-use space that is accessible at any time between meetings. The board can also use built-in annotation tools to mark their library of materials and these will stay synced across their various devices. This includes the option of hiding personal notes and annotations if required. In the event that a member’s device is lost or stolen, administrators can remotely wipe the data to protect sensitive information.
Board documents management is an important aspect of any board’s job description, and it’s never been more important given the current cybersecurity landscape. With the right tools it’s more efficient than ever for the board of directors to keep their directors motivated and ensure that all their vital information is secure.
http://onlineboardroom.org/creating-a-company-culture-for-security-design
